Facility-Building Use

St. Martin’s Facility-Building Rental
(Appendix C- St. Martin’s Lutheran Church Facilities Use Policy)
Facility-Building Rental/Use Form

Please contact the church office regarding use of the facilities for weddings or funerals. Separate policies apply for these events.
Please refer to the requirements and fee structures before completing and submitting the reservation request form for review.
When your reservation request is approved, return to the facility use webpage to pay online by clicking “Pay Now” to either make a deposit to secure your reservation or to pay the full amount. A non-refundable deposit of 25% of your anticipated fee is required to reserve space. Until the deposit payment is received, the space is not reserved. Full payment must be received no later than 2 weeks prior to the event. If full payment is not received by 2 weeks prior to the event, the reservation will be released.
Facility-building rental requests are processed by church staff as promptly as possible. Please allow 2-3 business days for a response.
St. Martin’s Lutheran Church facilities are used for worship, Christian education, a preschool, and congregation life. St. Martin’s also allows its space to be used by members, staff, and others in the community for social, cultural, or athletic events, if these events are deemed to be in the community interest. The facilities are designed to be a place where people learn to honor God, love and respect family and neighbors, compete fairly and honorably, cherish life, and grow in healthy development of body, mind, and spirit. The facilities must be treated with care and respect at all times. All permitted activities will be conducted in a manner that recognizes that the facilities are located and operated within a house of worship. Possession of alcohol, vaping supplies, and tobacco products is prohibited on the premises.
Church, preschool, and certain private events for members and church and school staff are available at no charge. These include:
Private birthday and anniversary parties for members and staff
Member baptisms, confirmations, preschool art shows, Christmas shows, Fall Fest, etc. and associated receptions
Church committee and Connections meetings, congregation report-out events, potlucks, etc.
Organ practice sessions for professional organists, if approved by a St. Martin’s Music Director
Use by organizations closely affiliated with St. Martin’s Lutheran Church or the Evangelical Lutheran Church in America (St. Martin’s Endowment Board, Austin Helps Honduras, Lutheran World Relief, Cross Trails Ministry, UpBring/BeReal, etc.)
Private birthday and anniversary parties for members and staff
SMLC is pleased to offer paid rental of its facilities for outside organizations. Examples where hourly fees apply include:
Concerts or other music events
Classes, meetings, music lesson, kids’ birthday parties, AA meetings
Use of the gym for basketball groups and other sporting events
Non-member receptions and celebrations
Insurance and liability waiver requirements for rentals:
Outside organizations are required to provide an initial and annual renewal Certificate of Insurance with General Liability limits of $1 million per occurrence and a $2 million aggregate. The General Liability insurance must have Additional Insured status naming St. Martin’s Lutheran Church as an Additional Insured on a primary and non-contributory basis. The General Liability insurance must have a waiver of subrogation in favor of St. Martin’s.
Groups that are not part of an outside organization are required to complete a Liability Waiver.
Groups with regular membership must submit signed  waiver forms no later than 2 weeks before the first reservation date with all members signing the document. New group members must submit a waiver before joining.
Groups must reconfirm that all users have signed a waiver quarterly. Forms must be resigned and resubmitted annually.
Groups with irregular membership will submit a waiver form signed by all attendees upon arrival before each use of the facilities.

Facility-Building Use/Rental Request Form

Complete this form to request rental/use of the church building and/or facilities. Events will be confirmed only after this form has been submitted and approved by church staff.
If this is your first time reserving a room with us, please make sure you have your proof of insurance documents on hand before starting the form. A non-refundable deposit of 25% of your anticipated fee is required to reserve space and must be submitted no later than 2 weeks prior to the event.
* Indicates required question

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Once your request has been approved by St. Martin’s staff, you can return to this page and use the button below to submit your deposit or pay the full fee.

You may also pay by check, mailed or delivered during business hours to St. Martin’s Lutheran Church 606 W. 15th Street Austin TX 78701.

Please note in the memo field during payment the description and date of your activity. (Ex. “MM-DD-YYYY Parking”)